A team with good communications will be far more creative than a group with poor communication. Poor communication hinders success, damages morale and undermines the entire group. If you have taken the time to assemble the right team, you should make the effort to understand the importance of good communication, and how it can affect your project.
A good way to improve communication is to understand group dynamics. In certain groups poor leadership can lead to members feeling unengaged. Without strong leadership a group can become unfocused. Also, within the group, individual members may show negative traits such as blocking or excessive deference to authority. By communicating clearly these obstacles can be overcome.
Set Your Goals
Make it clear what needs to be achieved, and what is expected of each team member. A realistic timescale is a good idea, so everyone is clear about the stage in progress they should be at.
Deal with Negativity
If a team member is becoming negative, act quickly to tackle the situation. By communicating feedback you can show the team member how they are negatively impacting the group, and encourage them to reflect upon and then modify their behavior. Stress the rewards to everyone of the successful completion of the project, and try to engage them with regularly. If a team member feels valued and respected they will perform better as part of the group.
Roles within the team should be clearly defined, so that people are aware of their responsibilities. Equally, if a new member joins the team, quickly communicate to the other team members what their role is and how they fit in to the group. This way everyone will feel like they are on the same side, and the new recruit will not feel like an outsider.
To avoid any ambiguity, make any form of communication between the team available to all. Emails, minutes of meetings, shared documents and so on are all important to the project, it is key that everyone knows instantly of any development or change of direction, and that it is communicated clearly.
It’s important to ensure that group members flag up any problems as soon as they arise; if a member encounters difficulty and doesn’t let the rest of the group know this can result in frustration, particularly if it affects someone else’s progress. Also, by sharing a problem quickly, it is likely that another member of the group may also be able to quickly offer a solution, which will make the group feel like a team.
These are all ways good communication can benefit any team. Once your team is communicating well, trust is established; the team will work together and hold each other accountable for making things happen. The end result is the project gets completed to a higher stander, more quickly, and everyone in the team feels valued and productive.